Terms of Service — StatementSums
Effective date: November 12, 2026
These Terms of Service ("Terms") are a contract between you and Pengfei Zhang (individual), trading as StatementSums, contact support@statementsums.com ("we," "us," or "our"), based in mainland China, for use of the StatementSums website at statementsums.com and the service that converts PDF bank statements into Excel or CSV files (the "Service").
By accessing or using the Service, you agree to these Terms and to our Privacy Policy. If you do not agree, do not use the Service.
1. The Service
StatementSums is a self-serve tool that converts supported PDF bank statements into Excel or CSV files and runs a built-in balance reconciliation check on the extracted rows.
The original PDF is processed in your browser and does not leave your device. Your browser extracts text and layout locally (using pdf.js); only that extracted text is sent to our servers for parsing. See Section 4 and our Privacy Policy.
The Service currently focuses on selected U.S. bank statement layouts (for example, Chase, Bank of America, and Wells Fargo, as listed on the website). We may add or remove supported layouts at any time.
Important limitations:
- We do not guarantee that every statement, layout, scan, or export will parse correctly or completely.
- Output may contain errors, missing rows, or misread fields. You must review and verify every result before you rely on it.
- The Service is not financial, accounting, tax, legal, or investment advice, and it is not a substitute for a bookkeeper, accountant, or official bank records.
- We are not affiliated with, endorsed by, or sponsored by any bank whose statements you may use with the Service.
2. Eligibility and accounts
You must be at least 18 years old (or the age of majority in your place of residence, if higher) and able to form a binding contract.
You sign in with an email magic link. You are responsible for the accuracy of the email address you provide, for keeping access to that inbox secure, and for activity on your account. Notify us promptly at support@statementsums.com if you believe your account has been misused.
We may refuse, suspend, or close an account if we reasonably believe these Terms have been violated, or if we need to protect the Service, other users, or ourselves.
3. Acceptable use
You may use the Service only for lawful purposes and only with statements you are authorized to process.
You agree that you will not:
- select, extract, or submit a bank statement or any other document unless you are the account holder, an authorized signatory, or otherwise legally authorized to access and process that document
- use the Service with documents that contain other people's financial information without the legal right to do so
- attempt to break, probe, overload, or bypass the Service, its security, usage limits, or payment controls
- reverse engineer the Service except to the extent applicable law expressly allows it
- use the Service to infringe anyone's rights, to commit fraud, or to violate any law or regulation
- resell, scrape, or systematically abuse the Service in a way that is not expressly permitted
- submit malware or content that is unlawful
We may delete extracted data, limit features, or suspend access if we reasonably believe you have violated this section.
4. Your files and our processing
You retain whatever rights you already have in the statements you use with the Service. The original PDF never leaves your device. You grant us a limited, worldwide, non-exclusive license to receive, process, and temporarily store the extracted text and the generated results solely so we can provide the Service and, if you explicitly opt in, to improve parsing accuracy as described in the Privacy Policy.
Conversion results are deleted within 1 hour. Data you opt in to share to help improve the service is kept for at most 90 days. We do not receive or store the original PDF, and we do not use object storage for PDFs. We do not send your extracted text or results to third-party AI or large-language-model providers. Parsing runs on infrastructure we configure (currently Vercel and Neon Postgres). See the Privacy Policy for details, including our subprocessors (Vercel, Neon, Resend, and our third-party payment provider (Merchant of Record)).
You are responsible for keeping your own copies of original statements and of any results you need. Once extracted text and results are deleted, we may not be able to recover them.
5. Free trial
New users may use up to 3 free conversions, as described on the website.
Only conversions whose reconciliation result is "passed" count toward this allowance. Conversions whose result is "failed" or "unable to verify" do not count toward the 3 free conversions.
The free trial is provided as-is, may be changed or withdrawn, and is limited to one trial per person or household. We may refuse additional free use if we detect abuse (for example, multiple accounts created to bypass the limit).
After the free allowance is used up, you can still upload and preview. Downloading requires a subscription.
6. Subscriptions, billing, and cancellation
Paid access is a month-to-month subscription. "Monthly" means monthly: we will not convert your plan into an annual plan, and we will not charge you a year in advance, unless you later expressly purchase a different plan that is clearly described at checkout.
The paid plan is $19 per month and includes up to 50 conversions per billing month, as shown on the website at the time you subscribe. The same counting rule as the free trial applies: only conversions whose reconciliation result is "passed" count toward the monthly cap. Conversions marked "failed" or "unable to verify" do not count.
Merchant of Record. Payments are processed by our third-party payment provider, which acts as the Merchant of Record for your order. The provider processes your payment, issues the receipt or invoice, and collects applicable sales tax or VAT. Your payment is also subject to the provider's terms and policies. We do not receive or store your full payment card number.
Renewal. Unless you cancel, the subscription renews automatically each month at the then-current monthly price, and our payment provider will charge the payment method on file. If we change the price, we will give you reasonable advance notice, and the new price will apply to the next renewal after that notice unless you cancel.
Cancellation. You can cancel on the Account page by choosing Cancel subscription and confirming. After you cancel, the subscription will not renew, and the already-paid current period remains usable until its end. You will not be charged for the following month. Cancellation does not, by itself, entitle you to a refund for the current period, except as described in Section 7. For help canceling, email support@statementsums.com.
7. Refunds
For your first subscription payment only, you may request a full refund within 14 days of that payment.
To request a refund, email support@statementsums.com or use the order confirmation email from our payment provider, and include the email address used at checkout. Approved refunds are processed by our payment provider to the original payment method and may take several business days to appear, depending on your bank or card issuer.
This refund does not apply to later renewals, or to cases of abuse or violation of these Terms. Nothing in this section limits any non-waivable refund or withdrawal rights you may have under the consumer-protection laws of your country or state (for example, mandatory cooling-off rights in some jurisdictions).
Refunds are handled by our payment provider, the Merchant of Record, in accordance with our payment provider's buyer terms. The Refund Policy describes how to ask.
8. No warranty
The Service is provided "as is" and "as available." To the fullest extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, title, and non-infringement.
In particular, we do not warrant that:
- parsing or reconciliation will be accurate, complete, or error-free
- every bank layout, PDF variant, or scanned document will be supported
- the Service will be uninterrupted, timely, or secure
- results are suitable for tax filing, audits, loan applications, bookkeeping, or any other particular use
You must independently verify all output against your original statements and official bank records before you rely on it.
Some places do not allow certain warranty disclaimers. In those places, the disclaimers apply only to the extent permitted.
9. Limitation of liability
To the fullest extent permitted by law, we (and our contractors and suppliers) will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, revenue, data, goodwill, or business, arising out of or related to the Service or these Terms, whether based on contract, tort, or any other theory, even if we have been advised of the possibility of such damages.
To the fullest extent permitted by law, our total liability for all claims arising out of or related to the Service or these Terms is limited to the greater of (a) the amounts you paid to use the Service in the 3 months before the claim, or (b) USD $50.
These limits do not apply to liability that cannot be limited under applicable law, including liability for fraud or for death or personal injury caused by negligence where such a limit is prohibited.
10. Indemnity
If you are using the Service for a business, you agree to indemnify and hold us harmless from claims, damages, losses, and reasonable legal fees arising out of your misuse of the Service, your statements or extracted data, or your violation of these Terms or of applicable law, except to the extent caused by our willful misconduct.
11. Intellectual property
The Service, including our software, templates, website design, and trademarks, is owned by us or our licensors and is protected by intellectual property laws. These Terms do not transfer ownership of any of that material to you.
You may not copy, modify, or create derivative works of the Service, except for ordinary use of the website and of the results generated from your own statements.
12. Changes and availability
We may change, suspend, or discontinue all or part of the Service, including supported banks and features, with reasonable notice when practicable. We may also update these Terms. If a change is material, we will provide a prominent notice (for example, by email or an in-product notice) before it takes effect. Your continued use after the updated Terms take effect constitutes acceptance, except where the law requires otherwise.
We do not promise any particular uptime. Planned or unplanned downtime may occur.
13. General
If a particular provision of these Terms is found unenforceable, the rest remains in effect. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a reorganization or a transfer of the Service. These Terms, the Privacy Policy, and the Refund Policy are the entire agreement between you and us about the Service. They do not create any third-party beneficiary rights, except that our payment provider may rely on the payment-related provisions to the extent it acts as Merchant of Record.
14. Contact
Operator: Pengfei Zhang (individual), trading as StatementSums, contact support@statementsums.com Website: statementsums.com Support / legal email: support@statementsums.com
For payment, invoices, tax charged at checkout, or card charges, contact our payment provider, the Merchant of Record, or use the payment receipt the provider sends you.